First in Windows we will export an Open Office writer document to pdf.
In open office writer, with a document that is complete,
we go to the file menu
then Export as PDF
a dialog box is displayed, this gives you some options to adjust the quality and file size.
Click on Export.
A save dialog box is displayed. I’ll Make sure it’s in the right folder,
change the name, for this I’ll use pdfsampletext, and click on Save.
Also be sure it’s saved in open office document format, making it easier to modify in the future.
Now let’s find that PDF file
I’ll go to the Windows start menu
then documents
and then I’ll go to the folder I put in
and then I will click on the file pdfsampletext
it opens in Adobe reader
Next we are saving a file in Microsoft Office’s Word as PDF
With a completed word document click on File menu
then click save as
In the save dialog box next to save as type
select PDF
click Save
The file then opens in Adobe Reader
Next save a Microsoft Excel spreadsheet as pdf.
First make sure the spreadsheet is saved as usual.
Then similar to Microsoft Word we will go to File Menu
then Save as
select PDF next to save as type
click save
it opens in Adobe Reader.
Google Chrome web Browser has built in functionality to save as PDF
- So in Google Chrome for windows we go to the web page we want saved as a PDF
- Click the Menu buton on the right
- Click Print
Chrome – Menu Button on right choose Print - Instead of using a printer we will choose save as pdf
instead of printing choose save as PDF - Confirm Save as PDF
Save as PDF - A dialog box pops up, change the folder location and file name if necessary
Confirm file name and location - then Save
- In Windows File explorer I’m opening the folder we have it saved in
then opening the file - and there it is in Adobe reader
For programs that don’t have built in functionality to save or export a PDF, there is another option and it is print as PDF
For Windows you need to have a program that is a PDF printer. In macintosh this functionality is built in.
So I am going to demonstrate with this with 2 different programs
Neat Works, and CutePDF writer.
For this you have to be in the program you want the PDF document from
In this case I’ll choose Firefox
Click the menu button on the right
Click Print – note that this web page is set up to print as a blank page
Then make sure to choose the PDF printer, in this case we choose
Send to Neat then OK
Then choose the neat library folder, then OK
It may take some time to process it,
Then it shows up in NeatWorks
For CutePDF writer
Choose the print in your program,
Then Choose Cute PDF writer
Then OK
Then choose filename and location.
Then Save
my main use for Neatworks is keeping track of receipts
but its also used to keep track of documents and can combine documents
So first to combine documents I drag them over to NeatWorks
I select all that I want combined by clicking on each item while holding the
Control or Shift Key down
Then under action choose combine
To use the PDF in a different program other than Neat you
choose Export
To PDF
Selected Item
Then in the dialog box, choose the location and name, then Save
Here it is in Adobe reader
A word of caution about the Cute PDF writer:
It is a little difficult to install you have to install 2 parts.
Also if you don’t want the Ask Toolbar or Weather channel app you have to be sure not to install them.
And they do also offer a more featured paid version called Cute PDF Pro
Software used in this video:
Microsoft Windows & MSOffice http://www.microsoft.com
Apache Open Office http://www.openoffice.org
Neatworks http://www.neat.com
Adobe Reader http://www.adobe.com
Cute PDF Writer http://www.cutepdf.com
Chrome browser http://www.google.com/chrome
Firefox http://www.mozilla.org/en-US/firefox
other software to consider:
Adobe Acrobat http://www.adobe.com
Nitro pdf http://www.nitropdf.com
or other operating systems such
Macintosh http://www.apple.com
software and brand names (other than Nates Computer Services and Brainerd Update) are of their respective owners and are not affiliated with this video